How to Use Kakobuy Spreadsheet: A Beginner’s Guide to Your First Order (2026)

If you have ever opened a product spreadsheet full of Chinese marketplace links and felt lost, you are not alone. This guide explains how to use kakobuy spreadsheet links step by step, from picking an item to receiving your first parcel. By the end, you will know how to turn a row in a spreadsheet into a real order shipped to your door in the US or Europe.

What a Kakobuy Spreadsheet Actually Is

A kakobuy spreadsheet is a curated list of product links collected from Chinese marketplaces such as Taobao, Weidian, 1688 and Pinduoduo. Each row usually contains a photo, a short description, an approximate price in yuan, and a link that opens the product through the Kakobuy shopping agent. Community members build these lists so you do not have to dig through thousands of listings in Chinese yourself.

The shopping agent is the middle layer. Because most Chinese sellers do not ship abroad, Kakobuy buys the item on your behalf, receives it at its warehouse, takes quality check photos, and then ships everything to you internationally. The spreadsheet is simply the shortcut that saves you hours of searching.

How to Use Kakobuy Spreadsheet Links: Step by Step

Here is the basic workflow most beginners follow for their first haul:

1. Create a Kakobuy account. Sign up on the agent’s website, confirm your email and add your shipping address. Make sure your name and address are written exactly as they should appear on a parcel.
2. Browse the spreadsheet. Open a trusted list, for example you can browse the full spreadsheet and filter by category, price or seller.
3. Open the product link. Clicking a link usually takes you straight to the item page inside Kakobuy, already converted from the original Taobao or Weidian URL.
4. Choose size and color. Read the seller’s options carefully. Variants are often labeled in Chinese, so use the translated text and the photos to match the correct option.
5. Add to cart and pay. You pay for the item price plus domestic shipping from the seller to the warehouse. International shipping is paid later.
6. Wait for warehouse arrival. Domestic delivery inside China often takes a few days, depending on the seller.
7. Review QC photos. Once your item arrives, the agent photographs it so you can approve it or request a return or exchange.
8. Submit a parcel. When all your items are in storage, combine them into one package, choose a shipping line and pay for international delivery.

Choosing Good Items and Sellers

Not every row in a spreadsheet is equal. Before you buy, spend a minute checking a few signals:

• Seller reputation: Long-running stores with many sales and steady reviews are usually safer bets.
• Recent community feedback: Spreadsheets often note whether an item has been reviewed or has recent QC photos.
• Weight and bulk: Heavy jackets and boxed shoes raise shipping costs, so factor that in before you fill your cart.
• Materials and fit notes: Look for fabric details and measurements rather than relying on the label size.

Each marketplace has its own quirks. Our Kakobuy Taobao spreadsheet guide and Weidian buying guide explain how listings differ and what to watch for on each platform.

Understanding Sizes Before You Order

Sizing is the most common beginner mistake. Chinese clothing sizes often run one to two sizes smaller than US or EU sizes, and shoe sizing can vary between sellers. Always compare the seller’s size chart in centimeters against a garment you already own. If you want a full breakdown with conversion tables, read our Kakobuy size conversion guide.

When in doubt, leave a remark on your order asking the agent to confirm measurements. Many shoppers also request a measurement photo during QC for an extra layer of certainty.

QC Photos and Shipping: The Final Steps

Checking quality

Quality check photos are your chance to catch defects before an item leaves China. Look for stains, loose stitching, wrong colors and incorrect sizes. If something looks off, request an exchange or return while the item is still at the warehouse. Our guide to Kakobuy QC photos walks through exactly what to inspect.

Shipping your haul

International shipping is usually the biggest cost after the items themselves. Prices depend on weight, volume, destination and the shipping line you pick. Economy lines are cheaper but slower, while express options cost more and typically arrive faster. Check current rates on the agent’s site before you submit, and see our Kakobuy shipping guide for a deeper comparison.

Beginner Tips to Save Money and Avoid Problems

• Start with a small first order to learn the process before building a big haul.
• Combine several items into one parcel to spread shipping costs.
• Remove shoe boxes or extra packaging if you do not need them, as this can reduce volumetric weight.
• Keep an eye on storage time limits at the warehouse so your items do not sit too long.
• Stick to generic or unbranded products and respect your local import rules.

For more ways to cut costs, take a look at our Kakobuy money-saving tips.

FAQ

Do I need to speak Chinese to use a kakobuy spreadsheet?

No. The agent translates most listing information, and spreadsheets usually include English descriptions. You may occasionally need a translation tool for variant names or seller notes, but it is rarely a barrier.

When do I pay for international shipping?

You pay for items and domestic delivery first. International shipping is paid only when you submit a parcel, after your items have arrived at the warehouse and passed QC.

How long does a first order usually take?

It varies, but a typical first haul often takes a few weeks from purchase to delivery, depending on the seller’s speed, how long you wait to combine items, and the shipping line you choose.

Now that you know how to use kakobuy spreadsheet links from start to finish, you are ready to place your first order. Head back to our complete Kakobuy spreadsheet guide to explore more categories and tips.